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Office E3 | Microsoft.Microsoft Access Database: Creating an Audit Trail in Microsoft Access

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Some Microsoft Access database systems require an audit trail feature built to track the movement of sensitive records that administrators. I create Access Databases for my work place. Usually there is no need for an audit trail but the owner would like to be able to see how often his manager’s.


Outlook how do i reply to all and keep attachments – Microsoft Q&A.Export, configure, and view audit log records – Microsoft Purview (compliance) | Microsoft Docs


One table stores every change to any table. Refer to Table A to create a table named Audit. You can alter the example table to suit your needs. Insert a standard module, and enter the following Const statement and subprocedure:. You can call the subprocedure from any data entry form.

We used the AutoForm wizard to create an example form based on the Shippers table in Northwind the sample database that comes with Access. You can use any bound form, as long as it allows edits. The call passes two object variables to AuditTrail : the form as a Form object and the control that contains the data that uniquely identifies the record, as a Control object. The Me identifier handles the form. Use a single-field natural primary key or an AutoNumber field for this purpose.

With the example form in Form view, change the last digit in the phone number for Speedy Express from 1 to 6, as shown in Figure A , and press [Tab].

That event procedure passes the two objects to AuditTrail : the form and the data as a control object that uniquely identifies the current record. When the current control is a text box control, the procedure compares its old and new values. As is, the procedure tracks only changes to text box and memo controls. If you need to track changes in other types of controls, change that If statement to a Select Case in the form adding all the controls necessary:.

You probably noticed that the procedure passes old and new values as strings, regardless of their data type. That shortcut makes this procedure easier to implement. The Debug. If you experience problems, this is a useful debugging tool. Access will give you much better error clues than VBA. Our procedure contains a minimum of error handling.

Each record identifies the user who made the change, the date the user made the change, and the actual change, as shown in Figure B. The table is likely to grow quickly, so filters or queries will probably be the most efficient means of using the tracking records.

Usually, you can limit the result to a specific record or user. Susan Sales Harkins is an independent consultant and the author of several articles and books on database technologies. You can reach her at ssharkins setel. TechRepublic Premium content helps you solve your toughest IT issues and jump-start your career or next project.

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Some ways in which you can analyze and view the log data include:. Configure audit settings for a site collection. The following events are available for audit log reports to help you determine who is taking what actions with the content of a site collection: Opened and downloaded documents, viewed items in lists, or viewed item properties This event is not available for SharePoint sites Edited items Checked out and checked in items Items that have been moved and copied to other location in the site collection Deleted and restored items Changes to content types and columns Search queries Changes to user accounts and permissions Changed audit settings and deleted audit log events Workflow events Custom events.

You can use the following audit log reports provided with SharePoint to help determine who is taking what actions with the content of a site collection: Content viewing Reports users who have viewed content on a site.

Deletion Reports what content has been deleted. To view an audit log report: Click Settings , and then click Site settings. Notes: At least Excel version must be installed to view audit log reports by clicking click here to view this report. Need more help? Expand your skills.

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